2019 HF Food Vendor Information & Application

Labor Day Weekend ● August 31 - September 2, 2019

NOTE: Due to the outstanding number of vendor applications we receive each year, we strongly recommend submitting applications as soon as possible.

Event Information

The 21st Annual Boulder Creek Hometown Festival is the perfect bookend to close out the summer event season. This hometown celebration features arts & crafts exhibitors in Central Park, great live performances at the Bandshell, a food court & beer garden, and an entire children's area with carnival rides and exhibitors, the Great Zucchini Race, Classic Car Show, Rocky Mountain Beer Festival, and much more! Don't miss out on the festivities of this community event during Labor Day weekend 2019!

Event Dates & Times

Saturday, August 31: 10:00 a.m. - 9:00 pm.

Sunday, September 1: 10:00 a.m. - 9:00 p.m.

Monday, September 2: 10:00 a.m. - 7:00 p.m.

Set Up: Friday, August 30th after 12:30 PM


Submit online application at bottom of page. You will be sent an invoice after submission. Please send checks within one week of receiving invoice to:

Boulder Creek Hometown Festival c/o Boulder Creek Events

P.O. Box 108 Boulder, CO 80306

If you would prefer to download a PDF version of the application to mail instead of submitting online, please download the application by clicking on the button and mail to the above address. If you have any questions, contact Mike at (303) 449-3137 or mike@bce.events.


Food Vendor Information

**Please note that there may be some changes to the maps in 2019 due to construction, City of Boulder requirements, or other unforeseen circumstances.**

The HF has 1 food court (located next to the Bandshell Stage). Space is also available throughout the Festival grounds for food booths. You should select a booth location that best accommodates your logistical needs. 

  • 13th Street Food Court:  The 13th Street Food Court is located on the corner of 13th Street and Canyon Blvd., next to the Bandshell Stage. Both 110 and 220 electricity is available in this area. Limited spaces for concessions trailers/trucks are also available. Food Court will be open Saturday, August 31 & Sunday, September 1 from 10am-9pm, and Monday, September 2 from 10am-7pm.

Food Vendors vs. Concession Trailers/Trucks

Food Vendors: Vendors who are cooking will be allowed to set up within a 10’ x 20’ space.  Vendors must provide their own tables, chairs, and canopies/tents.

Concessions Trailers are self-contained mobile units.


Participation Requirements


Fees

Non-Refundable Processing Fee = $50

Food Vendor Fee (10’ front x 20’ deep) = $1,050 

Concessions Trailer/Truck Fee = $1,350

Health Department Fee = $50 

Refundable Cleaning Deposit (must be sent with a self-addressed stamped envelope to expedite the return of checks after the event) = $250

Refundable Commission Deposit (must be sent with a self-addressed stamped envelope to expedite the return of checks after the deadline) = $500

An invoice will be generated by BCE and sent to you after your application submission. Checks can be mailed to PO Box 108, Boulder, CO 80306.

Electricity

  • 110 volts up to 2000 watts ([2] 120V 20A circuits) = $125

    • Additional circuits: add $75 per circuit

Example: 110V with 3 circuits = $200 / 110V with 4 circuits = $275

  • 220 volts up to 4000 watts (240V 20A circuit) = $250 

    • Additional circuits: add $150 per circuit

Example: 220V with 2 circuits = $400 / 220V with 3 circuits = $550

Commission

Food Vendors will be required to pay 7% of gross proceeds commission to Boulder Creek Events after the event. Envelopes will be distributed during the BCHF; payment is due by no later than September 13, 2019

BCE requires a refundable commission deposit of $500 which must be paid on a separate check and must be accompanied by a self-addressed stamped envelope (SASE). This deposit will be returned to you by September 13, 2019, provided that we have received your 7% check by this time. If BCE has NOT received your appropriate commission deposit check by the deadline, the $500 deposit check will be deposited.

The refundable cleaning deposit must be paid on a separate check and must be accompanied by a SASE.  This deposit will be returned to you after Boulder Creek Events staff have completed the festival clean up.

All fees, except the cleaning deposit and percentage deposit, will be deposited upon receipt of application. The cleaning deposit will be returned (via your SASE) or credited back to you after the event, provided that your booth space is left clean, all trash has been removed, grease spots are gone, etc.  The percentage deposit will be returned (via your SASE) or credited back to you after the September 13, 2019 deadline, provided that the correct 7% commission is received.

Menus

On the application, list all the items you plan to serve. Please note the following:

  • All menu items are subject to review and acceptance. 

  • Food vendors are NOT permitted to serve beverages of any kind (soda, water, lemonade, etc.) without permission from BCE. 

  • Menus are accepted on a “first come, first served” basis. 

City of Boulder – Food Trailers and Trucks

If you intend to participate as a food vendor at the 2019 Boulder Creek Hometown Festival as a food trailer or truck, you must be licensed in the city. Please submit the Mobile Food Unit application to the City of Boulder’s Licensing Department and provide a copy of your license with BCE’s 2019 HF Food Vendor Application. If you have any questions about the regulations, or how to obtain a license, call Kristen Teague at (303) 441-3034.

Health Department 

You must submit the online Boulder County Public Health (BCPH) “Food Vendor Verification Form” to BCPH and provide proof of acceptance to the BCE office along with your food vendor application. All food vendors need to have a current food service license issued to you from the State of Colorado. Please include a copy of your license with your application. If you do not have an in-state license, you may obtain one from BCPH. If you have any questions about the regulations, or if you need to obtain a license, call BCPH at (303) 441-1564. BCPH will conduct inspections on-site. 

Fire Department

There is to be no cooking under any tent or canopy, and all cooking and heating equipment must be at least 10’ away from any combustible materials. All food vendors need to supply their own dry-chemical-type portable fire extinguisher, having a rating no less than 40-B. Portable LP-gas containers, piping, hoses, valves and fittings shall be protected to prevent tampering or damage. Compressed gas tanks must be secured in an upright manner, away from tents and canopies and are not to be secured to tent poles or trees. Because of limited space, refueling trucks will not be permitted on event grounds. The Boulder Fire Dept. (BFD) will also be making inspections before the start of the event.

If you have a Mobile Food Unit, you will need to schedule an inspection prior to the Event with BFD.  If you have any questions, please contact Matt Zavala with BFD at (303) 441-4401.

Sales Tax

As of this time, sales tax for the City of Boulder is 4.01%.  Sales tax for the State of Colorado is 4.985%. 

The State of Colorado and the City of Boulder both require you to have a sales tax license to do business at the 2019 HTF.  If you do not have either of these documents, they can be accessed online.

If you do not have a sales tax license for the State of Colorado, you will need to obtain one.

Zero Waste

Boulder, Colorado is known for its “Green” approaches to preserving the planet; therefore, Boulder Creek Events is working towards making the HF a Zero Waste Event. We will be in touch with each vendor individually prior to the event regarding policies implemented to assist “the pursuit of Zero Waste as a long-term goal in order to eliminate waste and pollution in the manufacture, use, storage, and recycling of materials,” as listed in the City of Boulder's Zero Waste Resolution adopted by the Boulder City Council in April 2006. Our goal is to greatly minimize the amount of non-recyclable, non-compostable supplies used by all our vendors at the HF. You will be required to have zero waste materials at the event. 

Please contact Michael Puretz of Boulder Creek Events, with any questions or concerns about our efforts at mike@bce.events.

Electricity

Power is available for an additional fee and will be provided only to those vendors who have paid for electricity in advance. 

NOTE: In the past, we have experienced problems with vendors who have used more power than they initially requested. This causes breakers to trip and causes many other problems and delays that we would like to avoid! To help ensure a smoother and safer event for everyone, in the space provided on your application, please give a detailed description of all equipment and devices you are planning to plug in. Please also note that every vendor is responsible for covering all cables and wires in his or her booth by using wire mats or cord covers - any cables or wires running into your booth space MUST be covered at all times! Extension cords, splitters, etc. will NOT be provided. Please plan on bringing a minimum of 200ft of extension cords to the event and make sure that you have come prepared with power strips, or any additional equipment you may require. 

**We recommend that you bring two 100ft. 12 gauge outdoor rated extension cords.** 

Event Services

Zero Waste dumpsters, cardboard recycling containers and “gray water” barrels for your waste water will be provided. Ice may be purchased at the event at $5 for a 10 pound bag.  Water is available for $1 per bottle or $24 per case and can be resold at $2 per bottle. 

Insurance

IMPORTANT: All food vendors must submit a certificate of insurance naming Boulder Creek Events and the City of Boulder as additionally insured. Please include your certificate of insurance with your application! In order for your application to be considered, it MUST be accompanied by a copy of your insurance!

NOTE: under the section “Description of Operations” please include this wording: Boulder Creek Events and the City of Boulder are additionally insured with respect to General Liability. Also under the section “Certificate Holder” please include this address: City of Boulder, 3198 N. Broadway, Boulder, CO 80304


Cancellations

Any cancellations must be made in writing and must be received by the BCE office by no later than Friday, August 9th, 2019. No refunds will be made after August 9th.


Application Deadline: Friday, August 3rd
**No applications will be accepted after August 21st**

Set Up: Friday, August 30th after 12:30 PM

Boulder Creek Events: (303) 449-3137 ● Fax: (303) 604-0203 ● Email: mike@bce.events

REMINDERS
Food Vendor Meeting: 
Friday, August 30th (time & location TBA)
Set Up: Friday, August 30th after 12:30pm (13th Street) BCE Commission Due: September 13th, 2019


If you have any further questions or need assistance with the application, please contact the BCE office at (303) 449-3137 or mike@bce.events.